At PCA we understand that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all those who we deal with. In order to comply with the new General Data protection Regulation (GDPR) which came into force 25 May 2018, we are required to inform you as to what data we collect from you and how it is processed and handled once we receive it.
What is Personal Data?
Personal Data is defined by the General Data Protection Regulation (GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’
What personal data do we collect?
In order to provide you with our services we will hold your following information:
- Names and Addresses
- Contact phone numbers
- Email addresses
- Bank Details where applicable for accounting purposes.
We gather this data from incoming enquiries, ongoing contracts, new clients, consultants and subcontractors. Your data is processed onto our systems and periodically backed up onto remote servers.
How do we use your personal data?
Your data is only used for legitimate business purposes relating to our services to you. We will not pass your information to other parties unless it is required to do so to fulfil our contracted work for you. All data disclosures will only be relevant to the particular requirements of the contracted works. We will handle all information in accordance with guidelines of the GDPR and any information held will only be relevant to the requirements of providing you with our services.
We will never sell your information to third parties.
We do not use your personal information for any direct marketing or promotional activities. We may from time to time wish to use information relevant to the service we provided to you, such as photographs and details of projects, we will only do this if we have received a signed agreement from you.
We will never use your personal information for promotional marketing.
How and where do we store your personal data?
We hold digital and physical files on record as relating to services provided. This information is stored on secure servers and in our secure archive store.
Do we share your personal data?
We will not share your personal data with any third parties for any purposes, except where it is necessary for the performance of our contract with you, such as a third party providing services on our behalf; or where we may be legally required to share certain personal data if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
How long will we keep your personal data?
We will not keep your personal data for any longer than is deemed necessary for the provision of our services and in line with any insurance for services provided.
If your personal data changes or if you have any questions on how we use data that relates to you please contact us using the contact details provided on this Privacy Statement. We normally update any changes to personal data within seven working days of any new or updated personal data being provided to us, to ensure that the personal data we hold about you is as accurate and up to date as possible.
What are your rights?
Under the GDPR, you have the following rights, which we will always work to uphold:
- The right to be informed about our collection and use of our personal data. This Privacy Statement should tell you everything you need to know, but you can always contact us to find out more or to ask any questions.
- The right to access the personal data we hold about you.
- The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have.
- The right to restrict, i.e. prevent, the processing of your personal data
- The right to object to us using your personal data for a particular purpose or purposes.
- The right to data portability. This means that you can ask us for a copy of your personal data held by us to re-use with another service or business.
- Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
If you require more information about our use of personal data or exercising your rights as above, please contact us to find out more or ask any questions using the contact details provided in this Privacy Statement.
Further information on your rights can also be obtained from the Information Commissioner’s Office.
How can I access my personal data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and request a copy of it using the contact details below.
Changes to our Privacy Statement
Any changes we may make to our Privacy Statement in the future will be posted on our website.
Any questions relating to our Data Processing activities should be sent by email to firstname.lastname@example.org, or in writing to 117 Fore Street, Kingsbridge, Devon TQ7 1AL. Alternatively you can call us on 01548 853097